This Privacy Policy explains how the Whaites + Bough Team campaign collects, stores, uses, and discloses your personal information. We are an independent campaign team for the purpose of the internal NSW Nurses and Midwives’ Association (NSWNMA) election and operate separately from the official NSWNMA administration and staff.

If you have any questions about this policy or how we handle your information, please contact us:

• Campaign Manager: Janaki Chellam

• Email: hello@whaitesboughteam.org

To run an effective campaign, we may collect and store the following types of personal information:

• Identity Data: Name, role, and workplace.

• Contact Data: Email address, phone number, and mailing address.

• Engagement Data: Records of your interactions with our campaign, including survey responses, event attendance, and voting intentions.

We collect personal information through:

• Direct interactions (e.g., when you sign a support petition, attend a meeting, or contact us).

• Digital forms and campaign website interactions.

Storage: All reasonable steps are taken to ensure the security of personal information by storing it in a secure environment. Personal information kept electronically is handled with care and secured by user identifiers, and passwords accessed only by authorised personnel. We take reasonable steps to protect this data from unauthorised access or disclosure.

We collect this information to:

• Communicate our campaign platform and updates to interested people.

• Organise campaign events and volunteer activities.

• Verify your eligibility to support or vote in the election.

• Advocate for member interests during the election period.

We will only use your information for the purposes of the election campaign. We will not sell your data to third parties. We may disclose your information:

• To campaign volunteers who need the data to perform campaign tasks (subject to confidentiality).

• If required by the union’s returning officer or election rules.

• Where required by law.

You have the right to see what personal information we hold about you. You can also ask us to correct any inaccuracies. To make a request, please contact us via hello@whaitesboughteam.org We will respond to your request within 30 days.

If you believe your information has been mishandled, please contact our Campaign Manager directly via hello@whaitesboughteam.org . We take all complaints seriously and will investigate the matter and respond to you in writing. If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC).

We do not typically disclose personal information to overseas recipients. If we use third-party service providers (such as email marketing platforms) that host data outside of Australia, we ensure they have robust security measures in place.

We will keep your personal information only for the duration of the election cycle and the subsequent appeals period. Once the election results are finalised and no longer subject to challenge, your personal information will be securely destroyed or de-identified.